A single disallowed cost or qualified audit can freeze a grant and shake every funder's confidence. AMAX builds the controls, fund accounting and donor reporting that keep you audit-ready, across donors and currencies.Fast growth hides weak controls, leakage and cash you can't see. AMAX brings CFO-level oversight, Business Central reporting you can trust and risk controls that stand up to auditors, lenders and boards, without a full-time hire.
Led by Njeri Gathoga, CPA(K): 20+ years across external audit, NGO finance leadership and ERP systems.| Line | Budget | Actual | Var. |
|---|---|---|---|
| Personnel | 48,200 | 47,610 | -1.2% |
| Programme activities | 92,500 | 88,940 | -3.8% |
| Sub-grants | 60,000 | 71,300 | +18.8% |
| Travel & logistics | 14,800 | 13,920 | -5.9% |
| Indirect costs | 21,600 | 21,600 | 0.0% |
● Sub-grants over budget: re-forecast before donor report
Illustrative examples of AMAX deliverables
Systems: Microsoft Dynamics 365 Business Central · Microsoft Dynamics 365 · CRM integration · Excel · Tableau
Donors don't fund organisations they can't audit. When controls fail, the consequences land on programmes, staff and reputation.Investors, lenders and boards judge you on numbers they can verify. When controls fail, the cost compounds quietly until it doesn't.
Spending outside the award terms has to be refunded, often from unrestricted funds you were counting on.
A qualified audit opinion or late donor report can pause tranches and stall programmes mid-delivery.
Weak controls over cash, procurement or sub-recipients invite misuse, and funders talk to each other.
Unbilled work, duplicate payments and pricing errors drain margin long before anyone notices.
Profitable on paper but short on payroll: without forecasting, cash crises arrive without warning.
Messy books and missing controls stall investment rounds, loans and acquisitions at the worst moment.
Whether your funding comes from donors or customers, the fundamentals are the same: records you can trust, controls that hold, and numbers leadership can act on. AMAX is an advisory firm, not a bookkeeping service, software reseller or lender.
Donor-funded organisations whose funding depends on compliant, auditable finance.
Founders, SMEs and mid-market companies that need financial leadership and controls before they can justify a full-time CFO.
Shown for donor-funded organisations. Switch to see how each service applies to businesses.Shown for growing businesses. Switch to see how each service applies to NGOs.
Find the control gaps before an auditor, a donor or a fraudster does.
Every cost traceable to the right award, every report on time, every audit predictable.
Hands-on Microsoft Dynamics 365 Business Central experience, from configuration to migration, so your system enforces your controls.
Senior financial leadership for the decisions that shape the next three years, not reactive bookkeeping.
Capacity building for finance and non-finance teams, so good practice outlasts the engagement.
Not sure where to start?
A free conversation about where you are, what's at stake and what good looks like for you.
We review your records, controls and systems, then send written findings ranked by risk.
Controls, policies, systems and reports put in place alongside your team, not handed over in a binder.
Training, periodic reviews or ongoing fractional CFO support, so the improvements stick.
Founder & Lead Advisor
Njeri has spent more than twenty years making organisations' numbers trustworthy: first as an external auditor at PKF and Patel Shah Joshi, then in management accounting and finance leadership across retail, technology and the non-profit sector.
For over eight years she led finance and investments at Transparency International Kenya, an organisation whose mission is accountability, including donor compliance on the USAID-funded USAWA Program. There she ran finance on Microsoft Dynamics 365 and through its move to Business Central, and she has since supported other migrations to Business Central.
She has reported across USD, Kenyan shilling and Ghanaian cedi operations, and founded AMAX in 2025 to bring that rigour to organisations that need CFO-level thinking without a full-time hire.
From external audit to leading finance at an international NGO, AMAX brings experience that has been tested by auditors, donors and boards.
Ran finance at Transparency International Kenya through its move from Microsoft Dynamics 365 to Business Central, and has supported other organisations' migrations to Business Central.
As Finance Manager on the USAID USAWA Program at TI-Kenya: primary finance and compliance advisor on awards, partner due diligence, spot checks and audit support.
Reconstructed a client's books from missing invoices and unreconciled accounts, so variances could be explained and month-end could close again.
Evaluated controls across finance and procurement, closed the gaps that exposed the institution to risk, rewrote finance policies and trained the team.
Bookkeeping records what happened. A fractional CFO decides what should happen next: controls, forecasts, risk and strategy. AMAX is an advisory firm; we don't offer bookkeeping-only services, resell software or lend money.
Yes. Njeri ran finance on Microsoft Dynamics 365 at Transparency International Kenya and through its transition to Business Central, and has supported migrations to Business Central since. We help configure controls, workflows and reporting so the system enforces good practice. We are advisers, not a software reseller.
Yes. We have reported across US dollar, Kenyan shilling and Ghanaian cedi operations, including exchange-rate treatment and reconciliation to donor reporting currencies.
USAID awards and multi-donor portfolios, including sub-award management, as well as IFRS, IPSAS and international auditing standards from years in external audit.
Yes. AMAX is based in Nairobi and currently works with organisations in Kenya and Ghana. Most work can be delivered remotely, with on-site visits where they add value.
Every engagement is scoped after a free advisory call. You receive a written proposal, either a fixed fee for defined projects such as a risk & controls assessment or a Business Central review, or a monthly retainer for ongoing CFO support.
Start with a free strategic advisory call, or ask for a risk & controls assessment. Tell us a little about your organisation and we'll suggest a time.
Njeri Gathoga, CPA(K) · Founder & Lead Advisor
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